How The Jurying Process Works


Overview

Your entry will pass through several reviewers whose input is taken into consideration when determining whether or not your entry should be accepted into an IndieCade showcase. While the input of some jurors is weighted more, any juror can contest the decision of another, in which case your entry will be further evaluated by others. This evaluation process happens on a rolling basis but a final decision for the Festival is not delivered until later in the year in order to give late submissions an equal chance of acceptance.

Please make sure your spam filters do not filter out emails from jury@indiecade.com or games@indiecade.com as we use these addresses with Mailchimp to deliver updates and festival acceptance notifications. Due to the large increase in volume of submissions over the past years, we can no longer accommodate written feedback.  We do provide feedback through some tiers of our membership program; if you have any questions about this change in policy please email members@indiecade.com.


Part 1: Evaluating Your Game

The jury evaluation period for entries occurs on a rolling basis from the opening of submissions to September. Jurors are assigned entries based on the technical platforms they have available for evaluations and their proficiencies. Jurors are asked to abstain from reviewing entries with which they have a conflict of interest. When a juror abstains or cancels their participation, the entry is assigned to a new juror. All entries are evaluated by the jury committee.

Documentation of your submission (gameplay videos, artistic statement, screenshots, etc.) is now more important than ever as it is vital for the jury committee to understand your submission. Please read the DOCUMENTATION section for tips about submitting your game since the documentation is a crucial element to the success of your submission. All entries are reviewed first by their documentation and then move on to either community jurying or a committee jurying phase where they are played. Community jurying will also suggest games into the committee jurying phase. All entries are reviewed first through documentation and then those games marked for the next round of review will move on to a more in-depth phase where they may be played. Please note that we do not guarantee that all games will be played, however all games will be reviewed on their documentation at least. To learn more about documentation, please go HERE.

For some Special Format entries one of the following may occur:

  • The entry may be assigned to one of our Jury Hubs; these are locations where jurors come together to test local multiplayer, special-format, or tabletop entries and staff will reach out to you with the address of the Hub if you need to mail materials in. If we do not receive a physical or digital copy of your entry to provide to a Jury Hub (if applicable), you risk disqualification.
  • If you have listed events in which your entry has been or will be exhibited, we may assign jurors attending these events to your entry.
  • If your entry is site-specific or performative, we may contact jurors and ask them to visit the installation or performance - or we may contact you with a request to provide a demo of your entry to local jurors.
  • If your entry can be mailed in, IndieCade staff will contact you after you have submitted your online entry form. We will provide you with an address to mail your entry to as well as a date your entry must be postmarked by (risking disqualification otherwise). We may contact you after a submission deadline.
  • If we are unable to do any of the above, we will contact individuals (with your assistance) who have already played your entry and are able to provide a non-biased review of it.
  • If we are unable to do any of the above, we will review the entry purely based off of documentation.

If your entry is, in any way, unusual or unique (which we strongly encourage), we will work with you to assure it is properly juried. In order to do this, we need your help and cooperation by being responsive to email & phone communications from our Jury team. Due to the scale and complexity of this process, we occasionally have significant challenges getting a game properly juried. If at any time you have concerns about the jurying of your submission, please contact us immediately via games@indiecade.com.


Part 2: Finalist Selection Process

At the close of the jurying cycle, the IndieCade Jury Committee - which includes our Jury Chairs, Festival Director, and Festival Chair - analyzes an entry’s submission materials and considers reviewers’ input in order to select our Finalists. Each entrant into the Festival is hand selected after multiple rounds of curation. Finalists are selected each year from the pool of submissions.

Please note: Due to the highly competitive nature of our submissions process and the many wonderful applications we receive, it is possible to receive high praise from the jurors recommending inclusion in the Festival, and still not be selected as a Finalist. This is because we receive more juror recommendations than we can accommodate. 


Part 3: Finalist Acceptance Notices

If an applicant is accepted as a Finalist, they will receive an email from the IndieCade staff which will initiate communications with our Games Manager. They will assist applicants with all the logistics regarding preparing your entry and team for their IndieCade event.

Acceptance includes VIP passes to our online festival and IndieXchange invitations for the applicant team. 

If an entry is accepted as a Finalist, we will contact the team about presenting your game in a suitable fashion for Anywhere and Everywhere, our digital festival.


Part 4: Rejection Notices

Applicants will receive a rejection notice and the form to RSVP to IndieXchange, our pre-Festival developer and artist summits at IndieCade Festival.


Part 5: Awards

IndieCade Awards: The IndieCade Awards presents innovation-based awards each year at the IndieCade Festival. All Finalist games are eligible for awards in any category. To determine award recipients, all Finalist submissions are reviewed by each member of the Jury Committee who discuss and consider the scores and comments provided by jurors and reviewers. They then determine which Finalist entries should be nominated for each award category. As with regular jurors, the Jury Committee must recuse themselves from discussing any entries to which they may have a relationship (e.g. financial stake, friendship, co-worker, student).

This process takes place over a month-long period via a series of remote meetings in which each Finalist entry is discussed in-depth. During this process, the Jury Committee crafts short statements that detail the reasons each entry is selected as a nominee in a given category, as well as notes on why each of the award-selected games will receive their award.

IndieCade Choice Awards: All Finalists are also eligible for the IndieCade Choice Awards - a series of awards determined via public votes from Festival attendees, media, the IndieCade Jury, and fellow developers of Finalist entries. These votes are collected throughout IndieCade Festival and are carefully monitored and only one vote per person is allowed. The winners of the IndieCade Choice Awards are announced at the end of the event. 


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